Job Specification: Accounts Payable Clerk

Location: Greenock, Inverclyde UK (on-site)

Employment Type: Permanent

Department: Finance

System: Oracle ERP

Role Overview

The Accounts Payable Clerk will be responsible for the accurate and timely processing of supplier invoices, expense claims, and payment runs within the organisation’s Oracle ERP system. The role requires strong attention to detail, excellent communication skills, and the ability to work efficiently within a high-volume finance environment.

Key Responsibilities

Invoice & Payment Processing

Receive, verify, and process supplier invoices using Oracle ERP.
Match purchase orders, goods receipts, and invoices (3-way match).
Prepare and schedule payment runs in line with company policies and supplier terms.
Process non vendor payments (RTPs)
Process employee expense claims

Supplier Management

Respond to supplier queries promptly and professionally.
Resolve invoice discrepancies by liaising with procurement, receiving, and other internal departments.
Ensure accurate supplier master data within Oracle (e.g., bank details, contacts, tax information) with appropriate/accurate approval before submission for changes
Mailbox management

Reconciliations & Reporting

Perform supplier statement reconciliations and follow up on outstanding items.
Assist in month-end close activities, including accruals, reporting and ageing analysis.
Support audit requirements by preparing documentation and responding to auditor queries

Compliance & Controls

Ensure all AP activities comply with internal controls, financial policies, and audit standards.
Adhere to VAT regulations and correct tax coding within Oracle ERP.
Maintain confidentiality of financial information at all times.

Ad hoc Finance Support

Support quarterly finance stock count
AP invoice analysis

Required Skills & Experience

Essential

Previous experience in an Accounts Payable or similar finance role.
Working proficiency with Oracle ERP preferred.
Strong numerical accuracy and attention to detail.
Ability to manage a high-volume workload effectively.
Good understanding of invoice processing, payment cycles, and purchase order workflows.
Proficient in MS Excel (VLOOKUP, filters, pivot tables beneficial).
Strong verbal and written communication skills.
Knowledge of UK VAT rules and best practice in AP processing.

Personal Attributes

Reliable, organised, and able to meet deadlines.
Proactive problem solver with a continuous improvement mindset.
Team-oriented but capable of working independently.
Professional attitude and strong customer service approach.

Diodes Inc

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