Department: People

Location: London, UK

Compensation: £35,000 / year

Description

We are looking for someone with a passion for People to be a key support for the Founder and Senior Leadership Team, ensuring smooth daily operations and providing essential administrative, HR, and office management functions. The ideal candidate is hard working, highly organised, detail-oriented, and able to manage multiple priorities, acting as a personal assistant to the Founder and an executive assistant to the SLT. This role also involves supporting internal hiring, HR administration, legal and finance-related tasks, and overall office management.

What You Will Be Doing

PA to Founder
- Manage the Founder's calendar, including scheduling meetings, appointments, and travel arrangements.
- Handle email correspondence and phone calls on behalf of the Founder.
- Assist with the preparation of presentations, reports, and meeting materials.
- Organise personal tasks and projects as required.
EA to the Senior Leadership Team
- Assist in organising leadership and team meetings, including preparing agendas, minutes, and follow-up tasks.
Internal Hiring
- Assist with the recruitment process, including drafting job descriptions, posting job ads, and coordinating interviews.
- Communicate with candidates and schedule interviews for hiring managers.
- Help manage the onboarding process for new hires, ensuring all necessary paperwork and system access is completed.
HR Administration
- Maintain and update HR records, employee databases, and internal systems.
- Assist with day-to-day HR operations, such as leave requests, timesheets, and payroll administration.
- Coordinate employee benefits, contracts, and compliance with relevant employment laws.
- Support the development and maintenance of HR policies and procedures.
Office Management:
- Oversee office supplies, ensuring the workplace is well-stocked and organised.
- Liaise with office contacts regarding maintenance and upkeep of office.
- Organise office events and company wide socials.
- Ensure a positive and efficient working environment for all employees.
Legal & Financial Administration:
- Assist in drafting, reviewing, and filing legal paperwork in coordination with external legal counsel when required.
- Ensure compliance with regulatory requirements and assist in document preparation for board meetings or audits.
- Assist with basic finance tasks, such as expense tracking, invoice processing, and coordinating payments.
- Support the finance team with the preparation of budgets, financial reports, and audits.
- Help manage vendor contracts, purchase orders, and procurement processes.

Who You Will Be

You will have strong written and verbal communication skills, with the ability to handle confidential matters discreetly.
Excellent multitasking, problem-solving, and time-management abilities.
Ability to work collaboratively with various stakeholders, demonstrating professionalism and initiative.
Experience within a fast paced environment is preferred but not required.
This is an in-office role, so the ideal candidate will be required to come in daily.

What We Can Offer You

£35,000 per year
A social, friendly and welcoming team based in the heart of Camden.
Unlimited holiday allowance
Office gym membership
Gifted shares into employment
Dog friendly office!

If you want to learn more about us, check out our website, Instagram and Tik Tok.

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Founder's Assistant (People Team)