IT Operations and Commercial Analyst

Application Deadline: 17 July 2026

Department: IT

Employment Type: Fixed Term - Full Time

Location: London, UK

Description

The IT Operations and Commercial Analyst will play a fundamental role in the day-to-day operations of the IT department.

Key Responsibilities

To support the IT Team by providing coordination for the following tasks:

Financial and Invoice Coordination

Support IT and ETRM‑related invoice processing, including:
Logging, tracking, and filing invoices
Monitoring approval progress and following up with relevant teams
Maintain accurate invoice records and trackers
Assist with reconciliation and audit preparation
Coordinate inputs for monthly IT and project spend reports

Contractor and Vendor process Management

Support contractor lifecycle administration, including:
Onboarding and offboarding coordination
Tracking contract end dates and renewal timelines
Initiate and track internal processes for contract renewals and extensions
Maintain contractor and vendor tracking spreadsheets

Contract and Licence Management

Maintain a central register of software licences and contracts
Monitor renewal dates and notify relevant stakeholders
Support internal renewal processes and documentation tracking

IT Change Release process Coordination

Provide coordination support for IT change release activities

Data and Reporting

Prepare and maintain PowerPoint presentations for monthly project or IT meetings
Use Excel (including formulas and Power Query) to help providing monthly spending report.

Skills, Knowledge and Expertise

Experience in an operations, administrative, or support role
Exposure to invoice processing and reporting
Excellent organisational skills and strong attention to detail
Strong Excel skills, including formulas and data handling (Power Query preferred)
Good working knowledge of PowerPoint
Strong willingness to learn and proactive attitude
Mandarin Chinese language skills beneficial
Ideally possess up to 3 years of relevant experience
Previous experience in an administrative, operations, finance support, or coordination role is preferred

Benefits

This role offers a competitive salary (commensurate with experience), plus a comprehensive benefits package including Insurance coverage; Private Medical (for self and family); Travel (for self and family); Dental (for self); Life Assurance, Gym membership, Pension contributory by Company, 25 days annual leave, annual discretionary performance related bonus and more.

Petroineos Trading Limited

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IT Operations and Commercial Analyst